Supervisor: Stuart Hackett, Administrative Team Lead
Hours:  8:30 to 5:00, Monday- Friday
Location: 476 Brighton Drive, Bloomingdale IL 60108
Benefits: Medical, dental, paid time off, gym membership contribution, 401(k) contribution, and more.

Position Summary
The administrative assistant provides support to various departments by completing daily administrative tasks as well as long-term projects.

Responsibilities

General

  • Answer main phone line
  • Maintain company calendars
  • Prepare for and welcome guests
  • Assist with sample ordering
  • Prepare outbound mail and shipments
  • Maintain employee PTO balances
  • Assist in event planning and execution
  • Receive and distribute inbound mail and packages
  • Monitor levels of office supplies and place orders accordingly
  • Maintain order throughout the office, including upkeep of kitchens
  • Ensure that the company's contracted cleaning service is performing according to expectations

Administrative

  • Ensure that office forms are up-to-date
  • Prepare welcome packets for new employees
  • Download/create weekly reports for management
  • Assist with proposals/quotations for our sales associates
  • Download and distribute various reports to our associates
  • Assist in the preparation and distribution of mailings for various managers
  • Achieve and maintain familiarity with the company’s phone system and provide basic training to others on how to use it

Accounting and Order Entry

  • Perform filing and record-keeping
  • Assist with credit card reconciliation
  • Communicate with vendors as needed
  • Approve vendor invoices and enter into accounting system
  • Upload various order-related documents to our order entry system
  • Complete other tasks as time allows

Qualifications

  • Initiative
  • Flexibility
  • Ability to multi-task 
  • Strong follow-through
  • Ability to set priorities
  • Strong attention to detail
  • Strong Microsoft Office skills
  • Ability to thrive in a fast-paced environment