Supervisor: Stuart Hackett, Administrative Team Lead
Hours:  8:30 to 5:00, Monday- Friday
Location: 180 N. Wacker Drive, Suite 450, Chicago, Illinois 60606
Benefits: Medical, dental, paid time off, gym membership contribution, 401(k) contribution, and more.

Position Summary
The administrative assistant provides support to various departments by completing daily administrative tasks as well as long-term projects.

Responsibilities

  • Answer main phone line
  • Prepare outbound mail and shipments
  • Oversee the inventory of spare keys to the office
  • Receive and distribute inbound mail and packages
  • Manage office calendar and oversee room scheduling
  • Assist in the planning and execution of company events
  • Serve as the point of contact with the management of the building
  • Coordinate office meetings, which may include AV setup, catering, etc.
  • Monitor levels of office and kitchen supplies and place orders accordingly
  • Collaborate with building management to coordinate deliveries to the office
  • Prepare for guests, welcome them, and meet any needs that arise during their visit
  • Ensure that the company’s contracted cleaning service is performing according to expectation
  • Achieve and maintain familiarity with office technology and provide basic assistance as needed
  • Maintain order throughout the office, including upkeep of the kitchen, straightening up the furniture, cleaning appliances, etc.
  • Ensure that various maintenance concerns, such as HVAC, plumbing issues, carpet stains, etc. are handled in a timely and efficient manner.

Qualifications

  • Initiative
  • Flexibility
  • Ability to multi-task 
  • Strong follow-through
  • Ability to set priorities
  • Strong attention to detail
  • Strong Microsoft Office skills
  • Ability to thrive in a fast-paced environment