Supervisor: Donna Smith, Accounting Manager
Hours: 8:30-5:00, Monday-Friday
Location: 467 Brighton Drive, Bloomingdale, IL 60108
Benefits: Medical, dental, paid time off, gym membership contribution, 401(k) contribution, and more.

Position Summary
The Accounting Assistant maintains and reviews all billing activities, including vendor invoices, invoice preparation, and customer account payments.  

Responsibilities

  • Review and approve vendor invoices using 2-way match
  • Reconcile vendor invoice discrepancies
  • Electronically file vendor invoices
  • Review daily work orders and prepare customer invoices according to customer contracts
  • Review invoicing and determine if invoices are correct per contract terms
  • Prepare waivers and pay applications
  • Communicate varying customer needs to suppliers throughout the project process
  • Generate monthly billing report estimates
  • Post cash to customer accounts

Qualifications

  • 2+ years experience in an accounting role
  • Strong understanding of the accounting cycle (particularly the cash, AR, AP processes)
  • Proficiency in Microsoft Excel, Outlook, and Word
  • Excellent time management skills
  • Ability to accurately follow detailed instructions